Download: Certificate of Employment (Japan visa)

Office folders with a rubber stamp and a pen
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Three quick questions, then the Excel file downloads. We ask only so we know which forms to add next. No name or e-mail.

Who are you filling this in for?
Applicant's nationality
When will the application be submitted?

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About the Certificate of Employment

A Certificate of Employment for a Japan visa is a letter from the applicant's employer confirming the job. There is no official form; the Embassy of Japan in the Philippines lists what it must contain: position, period of employment, monthly or annual income, and the name and contact details of the person certifying it. This file has those items as fill-in fields and a completed example to hand to your HR department.

How to use the file

  1. Fill in the employee part yourself and give the file to HR or your manager.
  2. HR checks the income figure against payroll and prints it on company letterhead.
  3. It must be signed by the person named as certifier, with a phone number and e-mail the embassy can use.
  4. Ask for it within 3 months of your application. The Embassy of Japan in the Philippines accepts documents issued within 3 months, and wants originals on A4.

Common mistakes

  • No income figure. Item 11 asks for monthly or annual income.
  • No contact details for the person who signs.
  • A start date only. Write "to present" so the period is clear.
  • A certificate older than 3 months on the day you apply.
  • Business owners: the tourism list asks for a DTI Certificate of Business Name Registration and a Mayor's Permit instead.

The official form

Read the full guide: Certificate of Employment for a Japan Visa: What It Must Say, With a Sample

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