Download: Zaishoku Shomeisho (Certificate of Employment)
Three quick questions, then the Excel file downloads. We ask only so we know which forms to add next. No name or e-mail.
About the Zaishoku Shomeisho
The Zaishoku Shomeisho (在職証明書) is the Japanese certificate of employment: a one-page statement from an employer that a person works there. The Immigration Services Agency of Japan publishes a bilingual reference format (参考様式1) with five fields and a certification line. This file has the same fields in Japanese and English and a completed example.
How to use the file
- Give the file to your employer's HR or general affairs section (総務).
- HR fills in the five fields, the company name and address, and the name and position of the person in charge.
- The certificate is signed or stamped with the company seal (署名・会社印).
- Use the version the office or company that asked for it requires. This file follows the agency's reference format.
Common mistakes
- Job title left blank. The format pairs the job title with a full-time or part-time/contract tick box.
- The date of issue missing at the top right.
- A personal seal instead of the company seal or a signature.
- A Japanese-only certificate when the person reading it needs English. The reference format is bilingual.
The official form
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