Japan Visa Itinerary: Schedule of Stay Template and a Filled-In Sample

Updated 12 November 2026 · Checked against the official form

The Japan visa itinerary at a glance

The Japan visa itinerary is a day-by-day table of the trip. The form published by the Ministry of Foreign Affairs of Japan (MOFA) is titled Travel Itinerary; many embassies and agencies call the same document the Schedule of Stay (Taizai Yoteihyo, 滞在予定表). It has a date at the top, the line "The travel itinerary of the visa applicant(s) is as follows:", and a table with four columns.

That is part of the sample in the Excel file below. The full sample covers 22 days and matches the [Letter of Invitation](/letter-of-invitation-japan-visa/) example on this site.

What goes in each column

Date

Write one row per day, and combine days only when the same thing happens on all of them. The Embassy of Japan in the Philippines says the itinerary must be entered on a daily basis, but that days with similar activities can share a row written as "Year/Month/Day - Year/Month/Day".

Activity Plan

Say what you will do and where. "Sightseeing" alone does not say where you will be; "Sightseeing in Kyoto: Fushimi Inari and Kiyomizu-dera" does. Put the arrival and departure on the first and last rows, with the airport and, if you have it, the flight number. The Embassy of Japan in the Philippines says a flight booking is not necessary.

Contact

A phone number for each day: the person you are visiting, or the hotel. If you stay with a relative and travel for two days, the contact for those two days is the hotel, not the relative.

Accommodation

The name, address and phone number of the place you sleep each night. The Embassy of Japan in the Philippines asks for those three details and says a hotel booking is not necessary. For a home stay, write "Inviter's home" and the address. On the last day, if you fly out, write "-".

Japan visa itinerary for a tourist trip

For a trip without a host in Japan, the table is the same; only the contacts change to hotels. A short example:

Checks before you print the itinerary

• The first and last dates match the Letter of Invitation and the visa application form.
• Every night has a place to sleep, including the first night.
• No row says only "Sightseeing" or "Free time" without a city.
• The contact is right for where you actually are that day.
• The paper is A4. The Embassy of Japan in the Philippines asks for A4 documents.

Japan visa itinerary: questions

Can I make the itinerary in Excel instead of the official form?

MOFA publishes the official form as a PDF: Travel Itinerary (mofa.go.jp). Whether a self-made table is accepted is up to the embassy or consulate. The safe way is to plan in Excel and copy the rows onto the official form. The Excel template on this page has the same four columns, so the rows copy across one to one.

Do I need to book flights and hotels before applying?

The Embassy of Japan in the Philippines says booking is not necessary for either. Other embassies can differ, so check the page of the one that receives your application.

What if my plans change after the visa is issued?

The itinerary is a plan. The visa application is judged on the plan you submit, so make it realistic rather than detailed for the sake of it.

Summary: the Japan visa itinerary

The Japan visa itinerary is a four-column table: one row per day, what you will do and where, a contact, and where you sleep. Bookings are not required by the Embassy of Japan in the Philippines, but every day and every night must be accounted for, and the dates must match the other forms.

Download the Excel template below to plan the trip. It opens on the completed 22-day sample; the "Fill in" sheet has empty rows with the same columns as the MOFA form. If someone in Japan is inviting you, they will also need the [Letter of Invitation](/letter-of-invitation-japan-visa/) and the [Letter of Guarantee](/letter-of-guarantee-japan-visa/).