List of Visa Applicants for Japan: When to Attach It and How to Fill It In

FREE EXCEL Updated 12 November 2026 · Checked against the official form

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In short

The List of Visa Applicants is a one-page MOFA form attached when one guarantor or inviter supports two or more applicants.
Row 1 is the representative applicant, the name written on the Letter of Guarantee and the Letter of Invitation.
Each row asks for nationality, occupation, full name, sex, date of birth, age, and the relationship with the inviter and guarantor.
Below: a filled-in list for a family of four, and an editable Excel version.

Free Excel worksheet · no sign-up

List of Visa Applicants

Sheets: Guide, Fill in, Example · 10 KB · .xlsx (Excel, Google Sheets, Numbers)

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Contents

When the List of Visa Applicants is needed
Filling in the List of Visa Applicants
How the list fits with the other forms
List of Visa Applicants: questions
Summary: the List of Visa Applicants
Fill it in here
Preview of the Excel file

When the List of Visa Applicants is needed

The List of Visa Applicants goes with the [Letter of Guarantee](/letter-of-guarantee-japan-visa/) and the [Letter of Invitation](/letter-of-invitation-japan-visa/) when those letters cover more than one person. The Embassy of Japan in the Philippines describes it like this: when multiple applicants have the same guarantor, write the representative's name and "Others names, see attached list" on the letter, then prepare the List of Visa Applicants.

One list per guarantor: the letters name only the representative, and everyone else is on the list.

Filling in the List of Visa Applicants

The MOFA form repeats the same block for each applicant. Two instructions are printed at the top: write the name in the Latin alphabet as it appears in the passport, and fill in the relationship field if the purpose is visiting relatives or acquaintances.

No.	Full name	Nationality	Occupation	Sex	Date of birth (age)	Relationship with the inviting person and guarantor
1 (representative)	SANTOS MARIA CRUZ	Philippines	Staff nurse	F	1988/04/15 (38)	Wife's older sister
2	SANTOS JOSE REYES	Philippines	Engineer	M	1986/07/02 (40)	Wife's older sister's husband
3	SANTOS ANA CRUZ	Philippines	Student	F	2014/03/09 (12)	Wife's niece
4	SANTOS LUIS CRUZ	Philippines	Child	M	2019/11/21 (7)	Wife's nephew

The relationship column is written from the guarantor's side here (the guarantor's wife is Maria's sister). Either direction works as long as every row uses the same one.

How the list fits with the other forms

Form	What to write about the group
Letter of Guarantee	Representative's details; "Number of additional applicants: 3"
Letter of Invitation	Representative's details; the purpose covers the whole family
List of Visa Applicants	Everyone, starting with the representative
Visa application form	One per person, each naming the same guarantor and inviter
Itinerary	One for the group is usual when everyone travels together

List of Visa Applicants: questions

Does each applicant still need their own application form?

Yes. The list replaces repeating the applicants on the guarantor's letters, not each person's [visa application form](/japan-visa-application-form/).

Who should be the representative?

The form does not say. The person with the closest relationship to the inviter is the natural choice, because the letters explain that relationship.

Is there a limit to the number of rows?

The MOFA form has numbered blocks for several applicants. If the family is bigger, continue on a second copy of the form.

Fill it in here

Type your answers below. The grey text is the example from this page. Your answers stay in this browser only; nothing is sent to us. Use the buttons to print your draft or copy it to paste into the official form.

Preview of the Excel file

This is the file itself, read back from the .xlsx. It opens on the completed example; the tabs switch sheets.

list-of-visa-applicants-japan.xlsx

Sheet: Guide

	A
1	List of Visa Applicants (Japan): worksheet and example
2	From Japan Forms (https://forms.syojin.com/list-of-visa-applicants-japan/). Run by SYOJIN LLC, Tokyo.
3
4	Sheets in this file
5	"Guide": this sheet.
6	"Fill in": the same fields as the official form, with what to write. Type your answers in the last column.
7	"Example": a completed example with made-up names.
8
9	How to use it
10	1. Put the representative applicant on row 1. This is the name written on the Letter of Guarantee and the Letter of Invitation.
11	2. Write every name in the Latin alphabet exactly as in the passport.
12	3. Fill in "Relationship with the inviting person and guarantor" when the purpose is visiting relatives or acquaintances (the form says so).
13	4. Copy the rows onto the official form and attach it to the Letter of Guarantee and the Letter of Invitation.
14
15	Common mistakes
16	A representative on the list who is not the name on the letters.
17	Relationships written from the applicant's side for one person and from the guarantor's side for another. Pick one direction and keep it.
18	Children's occupation left empty. Write "Student" or "Child" so no field is blank.
19
20	About this form
21	The List of Visa Applicants is the MOFA form you attach when one guarantor or inviter supports several applicants, for example a family of four. It repeats the same six lines for each person. This file has the rows ready to fill in and a completed example for a family visiting relatives.
22
23	The official form
24	List of Visa Applicants, Ministry of Foreign Affairs of Japan (PDF): https://www.mofa.go.jp/j_info/visit/visa/pdfs/application5.pdf
25
26	Before you use this file
27	This is a drafting aid, not an official document. Submit the form your embassy or consulate asks for.
28	Requirements differ by country and change without notice. Check the website of the Japanese embassy or consulate that handles your application before you submit.
29	You may edit, print and share this file. Please do not sell it.
30
31	Sources
32	Ministry of Foreign Affairs of Japan, List of Visa Applicants (application5.pdf).
33	Embassy of Japan in the Philippines, Important Note on the Document Submission (2025-04-07): item 6.
34
35	Last checked
36	2026-11-12

Sheet: Fill in

	A	B	C	D	E	F	G
1	List of Visa Applicants - worksheet
2
3	Guarantor / inviter
4	Number of applicants
5
6	No.	Full name (as in passport)	Nationality	Occupation	Sex	Date of birth / Age	Relationship with inviter and guarantor
7	1 (rep.)
8	2
9	3
10	4
11	5
12
13
14

Sheet: Example

	A	B	C	D	E	F	G
1	List of Visa Applicants - completed example
2
3	Guarantor / inviter		TANAKA HIROSHI
4	Number of applicants		4 (representative + 3)
5
6	No.	Full name (as in passport)	Nationality	Occupation	Sex	Date of birth / Age	Relationship with inviter and guarantor
7	1 (rep.)	SANTOS MARIA CRUZ	Philippines	Staff nurse	F	1988/04/15 (38)	Wife's older sister
8	2	SANTOS JOSE REYES	Philippines	Engineer	M	1986/07/02 (40)	Wife's older sister's husband
9	3	SANTOS ANA CRUZ	Philippines	Student	F	2014/03/09 (12)	Wife's niece
10	4	SANTOS LUIS CRUZ	Philippines	Child	M	2019/11/21 (7)	Wife's nephew

Free Excel worksheet · no sign-up

List of Visa Applicants

Sheets: Guide, Fill in, Example · 10 KB · .xlsx (Excel, Google Sheets, Numbers)

Download the Excel file

Summary: the List of Visa Applicants

Attach the List of Visa Applicants whenever one guarantor or inviter covers two or more people. Put the representative on row 1, copy each name from the passport, and write the relationship for everyone in the same direction.

The Excel file below has the rows ready to fill in and the family of four from this page as an example.

Free Excel worksheet · no sign-up

List of Visa Applicants

Sheets: Guide, Fill in, Example · 10 KB · .xlsx (Excel, Google Sheets, Numbers)

Download the Excel file

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